The 12-Week Pilot
One cohort. 12 weeks.
Renew on results.
One complete 12-week cohort for up to 15 of your residents. Twenty-four scripted sessions, coach-led for your first cohort. Five clinical assessments at baseline, midpoint, and final. One outcomes report at the end. Two-week start.
Strong Today. Independent Tomorrow.
What lands at Week 12
12-week outcomes report
Your Facility
Cohort 1 · Spring 2026
Tagline
Strong Today.
Independent Tomorrow.
Cover page of the outcomes report your facility receives at the end of the cohort. See all three pages below.
One offer. Everything included.
No setup fee, no platform fee, no per-resident fee. Pay once or split across three months. Either way, your cohort starts in two weeks.
What Crucible provides
- 24 scripted sessions across three tracks (strength, chair-based, balance)
- Resident screening + track placement protocol
- 5-point clinical assessment battery (CDC STEADI + Rikli & Jones norms)
- Branded outcomes report at week 12
- Family magic-link progress views, one per resident
- Two-hour staff onboarding call
- Release, intake, and incident documentation templates
- Email support, 48-hour response
What the facility provides
- A room (your activities or multi-purpose space)
- Chairs, basic resistance bands, light dumbbells (most facilities have these)
- An activities director or wellness coordinator (60–90 min, 2× per week)
- Resident roster + basic mobility info for placement
- Existing PT/OT relationships preserved. We don't replace clinical work
Not ready to commit? Start here.
Free 30-minute demo class. On your floor.
We bring a Crucible coach to your community and run a live session for 8–15 residents. Sit-to-stand, balance work, light mobility, real coaching cues. No cost, no deck, no hard pitch. Your residents will tell you whether to keep going.
What the pilot produces
One Week-12 outcomes report. Yours to keep.
The pilot fee covers a full 12-week cohort and the branded outcomes report at the end. This is what the report looks like for a 14-resident sample cohort. Yours will use your facility’s real residents and your brand on every page.
Fall-risk category shift
What a Week-12 outcomes report looks like
- Out of elevated
- 3 residents
- Into low risk
- +4 residents
14-resident cohort. Categories derived from CDC STEADI and the Rikli & Jones Senior Fitness Test battery, scored at baseline and re-scored at the follow-up window. Movement between categories is what the report documents — not a guarantee.
Director summary
Week 12 cohort summary
Attendance
87%
Across 24 sessions
Assessments complete
14/14
Baseline · midpoint · final
Shifted to a lower band
7
Of 14 residents at baseline
Completed the program
13/14
One scheduled drop
- Branded PDF
- Family viewer
- Surveyor packet
What leadership receives at Week 12. The portal generates this from your cohort's live attendance, assessment, and fall-risk data.
If your cohort completes 12 weeks and we can’t generate an outcomes report from your data, the program fee is refunded in full.
Two-week start. Twelve-week run. Renew on the report.
From signed agreement to first baseline assessment is two weeks. Never less, because your staff and residents need time. The structured 12-week program runs in three phases, and the renewal conversation runs against the documented outcomes — not against a deck.
- 01Weeks −2 to 0
Setup
Agreement signed. Resident roster shared. Intake screens completed. Two-hour staff onboarding call. Baseline assessments scheduled.
- 02Weeks 1–4
Foundation
Residents complete baseline assessments and learn movement patterns. Chair-based modifications available for every exercise. Confidence builds.
- 03Weeks 5–8
Build
Progressive overload. Standing balance challenges. Increased resistance. Midpoint assessments at week 6 catch any resident who needs a coaching adjustment.
- 04Weeks 9–12
Perform
Peak intensity for residents who can handle it. Functional movement work. Final assessments at week 12. Report generated within a week.
- 05Week 13+
Renew
Outcomes report in your hands. Annual partnership discussed against the documented cohort data. Renew on results, not on persuasion — and the next cohort kicks off.
Outcomes guarantee
If your cohort completes 12 weeks and we cannot generate an outcomes report from your data, the program fee is refunded in full.
Cost-of-a-fall calculator
What a serious fall costs you.
Most falls are minor — but the serious ones drive the cost. A single fall requiring hospitalization averages $34,565 (CDC). Here’s the honest math for a community your size.
Use your current resident count, not licensed beds — empty units don't add fall risk.
Assisted-living communities typically see about 1 fall per resident per year. Memory-care and higher-acuity settings run higher.
Sherrington 2019 Cochrane: strength + balance exercise reduces the rate of falls ~23–25% (high-certainty). Range reflects adherence and cohort mix.
Falls per year
80
80 residents × 1.0 each
Likely hospitalizations per year
2.0
~1 in 40 falls leads to a hospitalization; about 1 in 5 causes a serious injury (CDC). ~16 serious injuries/year.
Current annual hospitalization cost
$69,130
$34,565 per hospitalized fall (CDC, 2023)
Modeled savings at 25% fewer falls
$17,283
0.5 hospitalizations avoided per year · conservative CDC + Cochrane inputs
See how the program compares
The program is priced against the cost of a single fall, not your activities budget. Book a free demo class and we’ll give you exact pricing on a quick call.
Book a free demo classModeled scenario, not a guarantee. Built on CDC fall, hospitalization, and cost figures and the Sherrington 2019 Cochrane reduction rate — using the conservative end of each on purpose. Only falls serious enough to require hospitalization are costed (most falls cause no injury). Real outcomes depend on cohort composition and program adherence; a free demo class is the right way to see the program against your actual residents before you decide.
See the outcomes report before you say yes.
The sample is what your facility receives at week 12. cohort-level fall-risk band shifts, attendance, per-resident progress (de-identified). Three pages. Real format. Numbers redacted but within published Senior Fitness Test norms.
Common questions.
- What does the pilot actually include?
- One complete 12-week cohort for up to 15 of your residents. All 24 scripted sessions, the full clinical assessment battery at week 1, week 6, and week 12, the family magic-link views, and the printed outcomes report at the end. Two-hour staff onboarding included. No setup fee, no platform fee, no per-resident fee.
- What does it cost?
- Most facilities ask this first, so here's a straight answer: the program is priced against the cost of a single resident fall — not against your activities budget. There are two ways to run it: you run it (your wellness staff lead the program on our platform and we train and support them — the most affordable option, and most facilities' long-term choice), or we run it (our coach is on-site each week). Exact pricing depends on your community's size and which option fits, so we quote it on a quick call after you've seen the program work. The best place to start is a free demo class.
- Why start with a single pilot cohort instead of a longer commitment?
- Because you shouldn't have to commit to a year of programming based on a deck. The pilot lets your residents experience the program, a Crucible Care coach run it with your staff twice a week, and your leadership see real cohort data. All before deciding whether to renew. Most facilities renew on results, not on persuasion.
- What are the two weeks of setup?
- Week 1: signed agreement, resident roster pulled, intake screens for fall risk, equipment confirmed (chairs and bands you already have). Week 2: two-hour staff onboarding call, baseline assessments scheduled, first session date locked. We do not start a cohort until your staff is ready and your residents are screened.
- What if our staff has never run a fitness program?
- That's the most common starting point. Every session is fully scripted. Warm-up, cues, sets, reps, modifications, stop criteria. Your activity director or wellness coordinator reads the plan and runs the room. No fitness certification required. We provide a 2-hour onboarding call before week 1.
- What happens at week 12?
- Final assessments are administered. Within a week, you receive a printed outcomes report. Cohort-level fall-risk band shifts, attendance summary, per-resident progress (de-identified to initials), narrative summary suitable for corporate and family-council audiences. That document is the basis for the renewal conversation.
- What if it doesn't work for our residents?
- If your cohort completes 12 weeks and we cannot generate an outcomes report from your data, the program fee is refunded in full. The outcomes guarantee is published on the homepage and is built into every pilot agreement.
- Can I see what the outcomes report looks like first?
- Yes. The sample is a downloadable PDF, three pages, with redacted but realistic numbers within published Senior Fitness Test norms. Linked below.
Start the conversation
Fifteen minutes with a Crucible Care coach.
No deck, no hard pitch.
We talk about your community, your residents, and whether the program fits. Walk away with or without a pilot plan. Your call.
Strong Today. Independent Tomorrow.